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How to organise a corporate event on a budget

Corporate events are usually designed either to entertain a business’s employees, or as a marketing exercise to show clients and/or the public how great you are.

But there’s no point in putting on a corporate event if it’s so expensive it bankrupts the business.

So here’s our handy guide on how to organise a corporate event on a budget.

Write down all your planned costs

The first step of organising a corporate event on a budget is to actually have a budget.

To work out how much you need to spend, write down a list of all the costs associated with planning and running your corporate event.

This includes everything from speakers and entertainment to food and decorations.

What do you expect to get out of the corporate event?

Every corporate event should have some sort of goal, otherwise there’s no point in having one.

It could be that you want to raise awareness of your brand, or you might want to show off a new product or service.

Whatever your goal, make sure the planning of your event reflects this and that every penny you spend goes in some way towards reaching that goal.

Don’t buy things you don’t need

It can be easy to get a little excited when you are planning a corporate event, so much so that you might make purchases which you don’t really need.

Even if it’s small, low-cost things like extra decorations or food, it all adds up.

So only buy things that you know you actually need for the event.

Food and drink

If you don’t want to order all the food and drink yourself, make sure you shop around before choosing a caterer.

If you are ordering the food and drink yourself, try not to order way more than you need.

It might even be a good idea to order a little less than you think you will need to account for any no-shows – this will make the initial food and drink cost lower and make getting rid of the waste food at the end of the event easier.

Keep on top of your expenses

You should record every single expense that is made, even the smallest ones – it’s the only way to really keep track of your expenses so that you know you are sticking to your budget.

You should also regularly communicate with whoever you have put in charge of spending for the event to make sure they are actually sticking to the budget and not paying for unnecessary things.

Entertainment

If you aren’t budgeting properly, entertainment can quickly use up the majority of your money.

Many corporate events resort to musicians or comedians to entertain their guests, but there is a much more effective and cheaper way.

When you hire a photo booth from CheesySmiles, you choose to make your corporate event extra special, because you create a space where your guests can come together to have fun.

You’ll also want to make a record of the event which you can use for marketing purposes or just to remind yourself of what a great time you had – our CheesyMoves service allows your employees to film the event with our cameras, and then we’ll edit the footage into fun and professional videos.

How to take great photos at a party

Being experts in photo booths, CheesySmiles has learnt a lot about taking great photos at parties.

Here are our top tips on taking the greatest photos that have ever been taken at a party.

Your photos shouldn’t all be formal and posed

Formal, highly-posed group photos are so last century. Photos should show how much fun people had at the party, not just a record of the guests who attended.

Try to take photos of the party as it happens rather than trying to get everybody together to take group photos.

Use props

There’s a reason why all of our photo booth packages include loads of props – it’s because they’re really fun and make for really quirky and creative photos that everybody will love.

You could use anything from a wacky pair of glasses to a wig as a prop – use your imagination, and if it’s a themed party choose props that match the theme.

Take portraits

While parties are about bringing people together, they bring individuals together. You shouldn’t be afraid of taking portraits of people – not every single photo needs to be a group photo.

When people are looking through the photos, it can be refreshing to come across a photo of a single person every so often among the group photos.

Action shots

People move at parties (as they do in general), while a photo doesn’t. But that doesn’t mean a photo can’t show the movement of the party if you take the right shots.

Look out for all the movement at a party – the most obvious example being dancing – and try to capture it with your camera.

Let somebody else take some photos

Giving your camera to another party guest can be great for getting shots you would never have thought of taking yourself. It can also get your cameras to groups of people you do not know well enough to take photos of.

Take lots of photos – delete the bad ones

One of the great things about digital photography is just how many photos you can take.

So use this to your advantage and take lots of photos. Each time you take a photo, take a few more of the same thing.

This way, when you look through your photos after the party, you can delete all the blurry, badly lined up shots so that the photos in your collection all look perfect.

Have fun

Remember to have fun yourself. If the other guests see you having fun, they will be more at ease and more willing to let their guard down in front of the lens, meaning better and more natural photos.

Take even better photos – hire a CheesySmiles photo booth for your party

It’s great that you want your party photos to be really good, but chances are half the party guests will also have their cameras out.

Hiring a photo booth from CheesySmiles fixes this problem because it becomes a focal point of a party, a place where all the guests come together to take fun photos with each other (with crazy props included).

Got any questions about hiring a CheesySmiles photo booth? Check out our FAQs.

How to enjoy a party without alcohol

There are a number of reasons why you might not be drinking alcohol, from using ‘Dry January’ to give your liver a rest to having work the next day so not wanting a hangover.

Fortunately for you, you don’t need to drink alcohol to have fun, especially if you follow CheesySmiles’ top tips on how to enjoy a party without alcohol.

Bring your own mixers

Bringing your own mixers to a party (such as Coke or lemonade) not only makes the host think you’re really nice and considerate, it also ensures you’ll actually have something other than tap water to drink.

Keep hold of a (non-alcoholic) drink

Keep holding your cup of Coke when you’re at the party to stop the other guests asking you if you want a drink.

It means you won’t have to constantly explain that you aren’t drinking alcohol throughout the party.

Be confident

One of the main reasons people drink alcohol at parties is because it makes you feel more confident.

But confidence is something that can be faked if you have the, err, confidence to do so.

You don’t have to go completely crazy – you shouldn’t pretend to actually be drunk – just try not to be too shy.

Not drinking alcohol at a party isn’t a big deal

If you don’t make a big thing about you not drinking alcohol, most people at a party aren’t going to care one way or the other.

So just relax and enjoy the party.

Staring at your phone isn’t an alternative to drinking alcohol

When you are feeling awkward at a party, nothing draws attention to that more than you staring at your phone the whole time.

It also makes everybody around you feel more awkward and even less likely to talk to you, so unless you get a phone call or text message, leave your phone in your pocket.

Talk to people

Most parties essentially come down to spending time with people, and you don’t need to drink alcohol to do that.

So make an active effort to talk to people at a party. You could have fun with your current friends, or get to know new friends who you meet at the party

Host the party yourself

If you want a party that isn’t designed around people drinking alcohol, then host it yourself. Giving the party a focus, such as making it a movie or videogame night, will give everyone something to do and not make them feel like they need to drink alcohol to enjoy the party.

Of course, this doesn’t mean you need to actually ban your guests from drinking – they can make their own choices.

The photos will still look great – especially if you hire a CheesySmiles photo booth

One of the best things about not drinking at parties is that you’ll still look great in all of the photos.

If you are hosting your own party and want the photos to look especially great, why not hire one of our photo booths?

All our photo booth packages include lots of really fun props, and an attendant who brings the photo booth to the party.

How to throw the best kids’ birthday party in the world

CheesySmiles is a lot like a child in that we love to have fun (and you have to keep us away from sharp objects).

Here are our top tips to making your child’s birthday party one to remember.

Making and sending the invitations

As with every other part of planning a kids’ birthday party, don’t think you have to be fancy with your party invitations.

In fact, it’s best to design them yourself. It’s easy to do if you have a PC – you can even get the birthday boy or girl to help you to make it extra special.

Remember to include your child’s name and how old they will be, the address of the party, your phone number, the date and start and end times of the party, the theme of the party if any, and you can even include a map to show people where the party is.

Use the invitation to remind the parents to let you know if their children are allergic to any food.

Music

If the idea of making a playlist of children’s music drives you insane, there are plenty of compilation CDs you can enjoy.

You probably already have plenty of CDs at home, or use Spotify or similar, but if the party is being held at another venue, remember to take a CD player/speakers if the venue doesn’t have any.

Decorations

Decorations are another part of planning a kids’ party that could be either really fun or a nightmare, depending on how messy you want to get.

If you want to make it easy for yourself, just buy some party decorations.

If, however, you want to get a little creative, and make the birthday boy or girl even more excited for the party, you can make some or all of the decorations yourself. Your child will be showing off to their friends at the party about how you made the decorations. Get your child to help to make them extra special.

The best part about making your own decorations (other than how fun it is) is that it is so cheap – you can make do with some cardboard, glitter, and string if you put your imagination to work.

Entertainment

You could hire a clown or magician to keep the children entertained, but this isn’t the only way.

Since children’s entertainers can be expensive, you could consider learning some magic tricks to perform yourself. You could also keep it more traditional and get the children to play musical chairs or pass-the-parcel.

You could even take them to a nearby park and let them run around or play football for half-an-hour or so.

Food

Save yourself lots of trouble and just keep the food simple. Kids don’t each much and they’ll be happy with sandwiches and crisps.

Make sure you don’t feed any of the children food that they are allergic to.

Hire a CheesySmiles photo booth for your child’s party

What better way to remember a great party than by having a photo booth to give you lots of really fun and wacky photos?

When you hire a CheesySmiles photo booth it becomes the centre of the party, a place where all the children come together to have fun with loads of crazy props (included!).

Want to know more about hiring one of our photo booths for your children’s party? Check out our Frequently Asked Questions.

01753 251 241
info@cheesysmiles.com